Outlook Email Setup Instructions
This helpful guide is based off of Outlook 2007 but should very similar to other versions.

New Email Account Setup
  • Begin by opening Outlook.
  • Click the "Tools" menu at the top and you will get a drop-down window.
  • Click on the "Account Settings" option and a new window will pop-up.
  • Select the "New" option.
  • Select the "POP3" option.
  • Click the "Next" button.
  • Select the "Manually configure server settings..." box
  • Click the "Next" button.
  • Select the "Internet Email" option.
  • Click the "Next" button.

Fill-in the boxes.

User Information

  • The "Your Name" box is for the name you want to show up on your email (it can be anything you want.)
  • For E-mail Address enter your full email address (example: myname@mycompany.com)

Server Information

  • Depending upon your ISP, your incoming & outgoing settings should be mail.mycompany.com ("mycompany.com" is an example - enter your own domain name). **If you receive errors from the outgoing setting - you may need to change it to your ISP's outgoing email setting.

Logon Information

  • Your "User Name" is your entire email address
  • Enter your password into the "Password" box.
  • Put a check in the "Remember" password box.

Click on the "More Settings..." button in the lower right corner after you've filled in the boxes.

More Settings: Outgoing Server

  • Click the "Outgoing Server" tab.
  • Put a check in "My outgoing server (SMTP) requires authentication".
  • Select the option marked "Use same settings as my incoming mail server".
  • Click the "Advanced" tab.


More Settings: Advanced

  • Under Delivery, put a check in "Leave a copy of messages on the server".
  • Put a check in "Remove from server after X days".
  • Put a check in "Remove from server when deleted from 'Deleted Items'"
  • Click "OK" to save these settings

    • Click the "Test Account Settings..." button.
    Outlook will check to see if it can connect to your email account through your ISP. It will also check to see if your settings can actually reach your mail server and logon. Lastly, it will send a test message to see if everything is working.

    If any "Tasks" don't get a green checkmark then write them down. Double check all your settings and try the test a second time. if the test still fails the second time call your ISP for tech support. Be sure to tell the tech that you are using Outlook and that you did a test connection which identified certain areas where you aren't able to use your e-mail (Those are the areas that didn't get a green checkmark). Have any errors you received while testing written down.

    If you successfully tested your account settings then click the "Close" button. In the prior window, click the "Next" button and then click the "Finish" button in the final window. You're ready to e-mail your friends.